(601) 268-3135 | info@wrightcpagroup.com


Upping data security for virtual workspaces…

Marcia Wright

July 15, 2020

For many businesses, COVID-19 forced them into a remote office model. Months into the pandemic and having had a successful experience, a lot of business owners have decided to maintain virtual workspaces. For those adopting this new normal, upping security must be a priority to keep data safe.

Here are a few security essentials to keep in mind:

  • Secure devices—Ensure that staff who access business applications and data only do so using an authorized device, including computers, tablets and phones. For all business-related devices, implement a screen-locking policy to lock devices that are idle after a set length of time—for example, more than five minutes. Also adopt multi- or two-factor authentication, which requires users to verify their identity by entering a security code that is sent to their phone or email account.

  • Secure internet connections—To better secure virtual workplace connections, start by implementing an updated password policy. For example, mandate use of longer passwords/passphrases or a password manager (e.g., Keeper, LastPass). Passphrases consist of at least three nonsensical words (e.g., dinnercatpen), are unique for each login, and cannot be reused for other applications. Also, develop and implement home internet connection guidelines to further bolster security. For example, connecting a computer directly to internet routers with an ethernet cable and using a VPN represents the more secure home connection scenario (Wi-FI represents a weak security scenario).

  • Close the human-error gap—One of the best ways to keep your business data secure is to maintain a trained and educated staff. Set aside time to train your entire team on best practices for remote workplace security. And, perhaps, put a mandatory annual training course in place to keep your team updated on current cybersecurity scams.

Virtual workspaces will likely continue to grow in popularity. Just make sure that you are putting data security at the forefront if you make the transition to virtual a permanent one.

Stay safe and secure!

Back to List

Client Center

Client LoginNetClient CSbill-dot-comAccounts PayableBill.comqb-onlineOnline Accounting QuickBooks Online right-networksDesktop AccountingQuickBooks Desktop zoomVideo ConferencingZoom
Accounts Payable
Online Accounting
Desktop Accounting

Video Conferencing



Go Mobile!

...and get what you need, when and where you need it!

Learn More...
Get iOS App
Get Android App

 Our Specialties

Physicians & Medical Practices

We are committed to helping you achieve financial success within your medical practice. Our trained staff understands the challenges that physicians face within the industry, such as increasing costs, healthcare reform, and...

read more

Professional Athletes & Entertainers

Professional athletes and entertainers have unique needs when it comes to accounting and taxes. Wright Group has specialized expertise to help pro athletes, actors, and actresses, maximize their wealth and reduce taxes. Through tax planning and preparation, budgeting, financial forecasting and...

read more


Latest from Our Blog

qb-proadvisor-desktop qb-proadvisor-advdesktop qb-proadvisor-online qb-proadvisor-advonline qb-proadvisor-enterprise

Learn More

Help us. Help others.

Tell us about your experience with our firm.

Review Us